What to expect
Week 5-6: Implementation Phase
We help you roll out new rituals, systems, and space improvements. We train your team, manage change communication, and ensure adoption.
01 / What happens
Team Kickoff Meeting (Day 22, 30-45 min)
Leadership introduces culture improvements to the full team. We help you communicate why changes are happening and what to expect.
Key messages:
- • Here's what we learned from the culture assessment
- • Here's what we're changing and why
- • Here's how you'll be involved
- • Your feedback matters - we'll check in regularly
Ritual Launch & Training (Days 22-28)
We introduce new rituals (recognition, meetings, feedback loops) and train team on how to participate.
Examples:
- • First “wins” ritual: We facilitate, show how it works
- • New meeting cadence: We observe first rounds, provide feedback
- • Peer recognition system: We demo and encourage participation
Space Improvements (Days 22-35)
Physical and digital workspace changes begin. We provide vendor recommendations, manage logistics, and ensure adoption.
Common improvements:
- • Furniture upgrades (ergonomic chairs, standing desks)
- • Noise reduction (sound panels, phone booths)
- • Digital tool consolidation (archive unused tools)
- • Information architecture (organize docs, files, knowledge base)
Leadership Coaching Check-Ins (Days 24, 31, 38)
Weekly 30-minute calls with leadership. Troubleshoot issues, adjust approach, and ensure momentum.
What we cover:
- • How are rituals landing?
- • What resistance are you seeing?
- • What adjustments do we need to make?
- • How can you reinforce changes?
Mid-Rollout Pulse Check (Day 28, 5 min)
Quick anonymous survey sent to team. Measure early reactions to changes and identify concerns.
This helps us adjust before issues compound.
Final Handoff & Training (Days 35-40)
We train leadership on how to sustain changes: how to run Vibe Resets, how to coach team on new rituals, and how to measure progress.
Deliverables:
- • Facilitation guides for rituals
- • Vibe Reset facilitation training
- • Dashboard walkthrough (how to track culture health)
- • Troubleshooting playbook
02 / Your time investment
Leadership
- • 30-min team kickoff
- • 3x 30-min check-ins
- • 60-min handoff training
Total: ~3 hours over 2 weeks
Team
- • 30-min kickoff meeting
- • 5-min pulse check
- • Participate in new rituals (normal work time)
Total: ~35 min + ritual time
03 / What success looks like
✓ New rituals are running without external facilitation
✓ Team is participating voluntarily (not feeling forced)
✓ Leadership can run Vibe Resets independently
✓ Early morale indicators are positive (pulse check results)
✓ Space improvements are complete and being used
Next
Part of Culture Optimization Process
Implementation happens during Week 5-6 of the Culture & Environment Optimization engagement.
Learn more about the full service